Replacing Important Papers/Documents
- To open a file, contact your local Department of Social Services Office using the following link.
- Adoptees may also file a petition by contacting the Division of Child Protection Services’ Adoption Unit at 605-773-3227.
- Only the adoptee and the adoptive parents can open sealed adoption files according to South Dakota law SDCL 25-6-15.
Birth, Death, Marriage, & Divorce Records
- Birth, death, marriage, and divorce records can be replaced by visiting your County Register of Deeds office. Valid photo ID (Federal, State, or Tribal) and fee are required.
- If you were not born in South Dakota, you can visit the National Center for Health Statistics website for contact information for other states. https://www.cdc.gov/nchs/w2w/index.htm
- Tribal marriage and divorces can only be obtained directly from the affiliated tribe.
- Most credit card companies will require your name, address, and Social Security Number to obtain a new card.
- For American Express call 800-528-4800.
- For Discover call 800-347-2683.
- For MasterCard call 800-627-8372.
- For Visa call 800-847-2911.
Driver Licenses (New Driver)
- Visit any DMV office with your acceptable identification and proof of address. New drivers must pass written knowledge exam and road skills test. Fee is required.
- You will need proof of your date of birth, identity, and legal status (Passport, Birth Certificate, or Certificate of Naturalization).
- You will need proof of your Social Security Number (Social Security Card, 1099 form, W-2 form, pay stub with full name and full SSN).
- You will need two proofs of state residency that are less than one year old (utility bill, pay stub, rent receipt, bank statement, transcript from accredited school, mortgage document).
Drivers Licenses (Renewal)
- To renew your license, you may need to pass a vision screening test, have your photograph taken, and pay a service fee.
- You must also present an existing license, proof of Social Security Number (Social Security Card, 1099 form, W-2 form, pay stub with full name and full SSN), and two proofs of residency (utility bill, pay stub, rent receipt, bank statement, transcript from accredited school, mortgage document).
- For citizenship, immigration, permanent resident card (green card), employment authorization, re-entry permit and more, go to the S. Citizenship and Immigration Services’ website at uscis.gov or visit your local office.
- Find your local office using the following website.
- Contact the insurance company for replacement papers.
- Contact your state Medicaid agency (in South Dakota, that is the Department of Social Services Economic Assistance)
Request a replacement Medicare card via your online my Social Security account (https://secure.ssa.gov/RIL/SiView.action). You can use this site, even if you aren’t currently receiving Social Security benefits. If don’t already have a Social Security on-line account, you can create one online. There is a “Replacement Documents” tab. The replacement card will arrive in the mail in 30 days. If you can’t or prefer not to use the online service: Call 1-800-772-1213 (TTY 1-800-325-0778), 7:00am – 7:00pm, Monday – Friday or Contact your local Social Security office.
- Veterans or next-of-kin of deceased veterans can request military records from the Veterans Administration at: https://www.va.gov/records/get-military-service-records/. Other options include the American Legion, VFW or Red Cross, County Veteran Service Officer, and the County Register of Deeds.
- Contact your lending institution.
- To apply for or renew your passport, visit your local post office or complete form at https://www.usa.gov/passport.
- Visit the following website to find passport offices in your area https://iafdb.travel.state.gov/. Many post offices require an appointment, so book ahead to confirm.
- The application process, including expedited orders, can take several weeks, so plan ahead.
- Contact the recorder’s office in the county where the property is located.
- Complete Form PDF 1048 (Claim for Lost, Stolen or Destroyed U.S. Savings Bonds) by calling 304-480-6112 or at treasurydirect.gov/forms/sav1048.pdf
Social Security Card
- Go to a Social Security Administration office or request a copy of your Social Security statement online ssa.gov
- Two separate documents that prove citizenship and identity are required, such as a passport, birth certificate, or driver’s license.
- Use the following website to find a social security office near you.
Transcript of Your Tax Return
- Call nearest Treasury Department office, IRS office or 800-829-3646; request form 4506.
- To find your local IRS office, visit https://www.irs.gov/help/contact-your-local-irs-office
Vehicle Registration & Title Application
- Contact your local DMV office.
- To register a vehicle, you will need an application, proof of identity, evidence of the vehicle purchase, and proof of auto insurance for the vehicle. Fees administered by county.
- To obtain a title, you will have to fill out an application, provide details about the vehicle, and pay a fee. All applications must be submitted at the local county treasurer’s office.
- You must provide a driver’s license, copy of application, and an auto insurance card.
For more information on how to replace important documents, call 211 or search our online database:
- Use the following keyword search items:
- County Register of Deeds
- Drivers Licenses
- Birth Certificates
- Death Certificates
- Military Records
- Use the following keyword search items:
- Department of Social Services: Adoption Records – https://dss.sd.gov/childprotection/adoption/records.aspx
- South Dakota Department of Health: Ordering Vital Records https://doh.sd.gov/records/OrderingVitalRecords.aspx?
- DMV: How to Apply for a New Drivers License in South Dakota – https://www.dmv.com/sd/south-dakota/drivers-license
- DMV: How to Renew Your Drivers License in South Dakota – https://www.dmv.com/sd/south-dakota/drivers-license-renewal
Disclaimer: This HelpSheet is developed by the Helpline Center. Helpsheets provide a brief overview of the designated topic. For more information, call 211 or text your zip code to 898211.
Updated: August 2020